Do you want to be part of the space future? As support to the European Astronaut Center in Cologne we are looking for a Secretary / Administrative Assistant

Activities

The European Astronaut Centre in Cologne is responsible for the selection and recruitment of new ESA astronauts, the planning and scheduling of their tasks and flight assignments, and the preparation and implementation of astronaut training programmes for space missions to the International Space Station (ISS). In your role as a secretary, you will be responsible for the following activities:

• Mission Desk operation and related accounting and reporting activities:
  • Recording and processing of mission orders concerning ESA staff and mission orders for contractors and consultants.
  • Control and verification of mission settlements
  • Processing reconciliation and monitoring of the related accounting records
  • Use of the computerized mission system and application of electronic workflow processes.
• Handling and administration of Petty Cash
• Maintaining leave administration in the HR management system (SAP)
• Checking of invoices
• Procurement of ESA Business cards
• Obtaining visa for the United States
• Coordinate courses/seminars for EAC Team
• Administration of EAC Clearance form
• Collecting updates for ESA Directory
• Handling custom matters
• Assisting EAC Accountant on a required basis

Skills

You ideally have the following qualifications and experience:

• Several years of experience as a secretary or team/administrative assistant, preferably in the finance area
• Good knowledge in MS Office (Word, Excel, Outlook), SAP would be advantageous
• Excellent communication and team work skills
• Fluency in German and English language

Starting date: as soon as possible, contract limited initially to 6 months

An exciting international working environment in a highly innovative team awaits you. You will benefit from focused training and personal development bundled with a competitive salary.

HE Space Operations is a growing international space company. For over 25 years we have provided our customers with consultancy services in Engineering and Business Administration.