In support of ESA’s Earth Observations (EOP) Directorate at ESTEC we are looking for a: Meteosat Third Generation (MTG) Programme Assistant

Main tasks and responsibilities:

• Organising the Programme Managers’ (and Team) calendar;
• Coordinating and Organizing internal and external meetings and Reviews;
• Preparing meeting documentation/briefings as appropriate;
• Dealing with telephone calls and information requests;
• Reviewing/processing all incoming & outgoing correspondence and documentation;
• Maintaining office filing systems and ensuring timely team notification of incoming documentation (using Document Management System (eg. Eclipse);
• Maintaining close coordination with EUMETSAT administration team to ensure consistency of approach and efficient/timely information exchange;
• Preparing, coordinating and organizing team travel requirements & mission claims – ensuring optimum use of resources;
• Supporting the MTG Project Controller, to ensure timely processing and approval of industrial invoices;
• Maintaining Leave Administration in the Human Resources Management System (SAP);
• Ordering office supplies.

Skills:

• Degree in business administration or equivalent;
• Proficient in MS Office packages (eg WORD, Excel, etc.) with experience of high level Project Management tools for Data/Document Management and General Administration (eg SAP);
• Excellent planning and organisational skills and attention to detail.
• Good communication skills;
• Initiative and motivation to perform to high standards in a demanding environment;
• Ability to establish and maintain effective working relationships with the outside world;
• Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule;
• Fluent in English; Knowledge of other ESA Member States’ language is an asset.

Deadline for applications: 6 March 2011

An exciting international working environment in a highly innovative and motivated team awaits you!

HE Space Operations is an international human resources company specialised in the space market. We have been providing consultancy services in space engineering and business administration for over 25 years. We generally work directly on-site with our principal customers such as the European Space Agency and EADS Astrium.