To support ESA’s the Large Platform Programme Division (TIA-PL) in the Telecommunications Satellite Programmes Department, in the Telecommunications and Integrated Applications Directorate (D/TIA) at ESTEC we are looking for an: Assistant Project Controller at ESA/ESTEC

Main tasks and responsibilities:

• Maintaining the Artes 8 Programme geographic return file. This comprises:
  • Maintaining a list of all procurements with their geographic return and associated weighting factors;
  • Verifying transparently the progress of contract actions with respect to ESA corporate systems (Cosy/cosynotes/SAP), finance (Awards/SAP) and geo return (Systri/SAP)];
  • Producing a list of all adjustments necessary to amend and align the contract commitment file with the geographic return file. These adjustments may involve:
    • Corrections for errors;
    • Recording and adjustment for indirect payments;
    • Recording and adjustment for Special Distributions;
    • Implementation of Compensation measures agreed at Industrial Policy Committee;
    • Special measures (directed by Programme Board);
  • Ensuring that the necessary adjustments are made and recording their implementation;
  • To cross-check the formal ESA geographic return file (Systri, WEB Collector, SAP) with the Artes 8 Programme geographic return file;
  • Liaising with RES-P to ensure a common ESA understanding of the geo return position;
  • Working with the Project Controller to simulate the end of programme geographic return position for each of the Programme sub-elements and for each Participating Member State;
  • Producing reports on the geographic return status for the project controller & programme manager, management, delegates etc as necessary.
• Setting up, maintaining/updating & preparing reports upon the activities & milestones of the Artes 8 Programme (in MSP, or another database).
• Maintaining the Artes 8 Programme Risk Register file.
• Supporting project controller and team with manpower, mission & procurement action planning and implementing the programme cost model, as necessary.
• Acting as custodian for the Project Control ‘administrative calendar’
• Attending meetings as necessary. Normally these will be held at ESTEC.
• Travel to Paris or Toulouse may also be required.
• Acting as secretary to the weekly Project Control Section Team Meeting.
• Assisting in the preparation, maintenance and reporting of programme financial status to internal management, delegates, both formally at JCB and in QRC and informally in bi-lateral reports/meetings as required.

Skills:

• Degree in Business Administration or equivalent;
• Several years of experience in control or management of technical activities with focus on technical projects and related procurement actions, including planning, implementation, follow-up and report status;
• Strong knowledge of MS Office, including Word, PowerPoint and especially Excel;
• Familiarity with SAP and ESA Corporate applications is a distinct advantage;
• Good verbal & written communication
• Ability to synthesise complex financial data using spreadsheets;
• Good organizational skills and attention to detail;
• Ability to rapidly understand the ESA context and Artes 8 programme specific context;
• Flexibility with and willingness to respond easily to frequently changing situations, providing analyses/reports, on occasion, under time constraint;
• Ability to strike a good balance between initiative/autonomy Fluent in English; Knowledge of French is an asset.

Deadline for applications: 1 May 2011

An exciting international working environment in a highly innovative and motivated team awaits you!

HE Space Operations is an international human resources company specialised in the space market. We have been providing consultancy services in space engineering and business administration for over 25 years. We generally work directly on-site with our principal customers such as the European Space Agency and EADS Astrium.